Change OrdersOccasionally, after the order has been awarded, changes may occur in price, quantity, delivery schedule, or terms and conditions which may come from the vendor or Meralco. If for valid reasons or unavoidable circumstances Meralco needs to change order provisions, Meralco will initiate a change request to the vendor. Changes will take effect upon mutual agreement of both parties. On the other hand, if the change in the scope of the contract emanates from the vendor, the order will merit a re-evaluation, or re-bidding.
DeliveryAll deliveries will be supported by the proper delivery documents and will be received based on order specifications.
To facilitate acceptance of deliveries, vendors are encouraged to attach a copy of the purchase order or Call Off to the delivery receipt. Deliveries will be validated against the order.
Items not covered or in excess of the quantity specified in the purchase order or Call Off will be returned to the vendor.
All deliveries must follow delivery instructions/schedules as stipulated in the contract or purchase order/ Call Off. Non-conformance to contract provisions or delivery instructions may result to rejection of deliveries.
Unless diverted by an authorized Meralco employee, deliveries will be made only to the address specified in the order.
Delivered commodities which failed to meet order specifications/quality will be replaced immediately. Inability to replace rejects may initiate cancellation of the remainder of the order and de-listing of the vendor. For non-critical items; In cases where the vendor is willing to replace the rejected item, but it is not feasible for the vendor to ship the replacement, the vendor may opt to refund the equivalent amount of the item, including taxes and duties, that was already paid by Meralco.
Late Deliveries / Project DelaysLate deliveries or project delays will be subject to penalty as specified in the terms and conditions of the contract. The standard penalty will be one-tenth (1/10) of percent for every day of unexcused delay of the contracted amount. Unexcused delays due to the fault of the vendor may result in the cancellation of the order and forfeiture of the performance/surety bond of the vendor.