Contracts for Various Right-of-Way Assistance Services
Interested vendors are invited to participate in the bidding for the Right-Of-Way (ROW) Assistance Services. The services shall be performed by the Service Provider for the Service Sites in North, Central and South Distribution Services Area of MERALCO.
Scope of procurement
ROW Assistance services are crucial for MERALCO’s projects, involving the acquisition of necessary documents, permissions, and agreements. Before construction, a field survey identifies key stakeholders like property owners, local government units, and regulatory bodies to secure permits and ROW in compliance with authorities such as Metropolitan Manila Development Authority (MMDA), Department of Environment and Natural Resources (DENR), and Department of Public Works and Highways (DPWH). The scope of work for this contract includes: Provide assistance in the creation of endorsement letters and follow-up on permits and clearances; Provide assistance in securing supporting documents such as title copies; Conduct site inspections and measurements of sidewalks and roadways; Coordinate with MERALCO offices regarding non-purchase orders requests, performance bonds, cheque releases, etc., related to ROW acquisition; Delivery and pick-up of ROW permits from and to Grantors; Submission of permit applications to Local Government Units/Barangays; File and search for permits and ROW documents and prepare accomplishment reports; and File annotations of ROW grants to Registry of Deeds.
Participation is no longer open
The participation deadline has passed. Requests to participate are no longer accepted for this procurement.
Procurement schedule
-
Submission of Letter of Intent (LOI) and Eligibility Requirements
December 09 – 13, 2024
Until 11:59 PM of December 13, 2024 -
Issuance of Bid Documents
December 23, 2024
Until 11:59 PM of December 23, 2024
Eligibility requirements
- Interested vendors must submit the following for eligibility to participate in the bidding:
- For MERALCO Accredited Vendors:
Certificate of MERALCO vendor accreditation wherein the accreditation must be similar to the Product ID for ROW Assistance Services or related service. If the accreditation is for renewal, please also submit proof that you are undergoing the Accreditation Renewal process.
Duly updated Department of Labor and Employment (DOLE) Department Order (DO) 174 Certificate of Registration
For Non-Accredited Vendors:
Company Profile
Latest Audited Financial Statement
Securities & Exchange Commission (SEC) Registration Certificate
List of Completed and Ongoing Projects for the past five (5) years that are similar to ROW Assistance Services or related service, which is supported by a Certificate of Satisfactory Performance, in implementing the required Services preferably for companies related to utility.
Duly updated Department of Labor and Employment (DOLE) Department Order (DO) 174 Certificate of Registration - The following shall also serve as basis during the bid evaluation:
- Has a track record of about five (5) years of experience, supported by a Certificate of Satisfactory Performance, in implementing the required ROW Assistance Services preferably for companies related to utility. However, a Service Provider with pending commercial and/or technical issues with MERALCO may be disqualified from participating.
Capability to deploy personnel on or before April 01, 2025 with appropriate operational knowledge and skills in ROW Assistance Services.
Submission details
The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Eligibility documents submitted through external document links shall also not be accepted. Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for Core via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph, respectively.
Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph using business email address not later than 11:59 PM, December 13, 2024. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only.
MERALCO employs strict cybersecurity controls. Please refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid
Bid documents
The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements.
Conditions of bidding
- MERALCO reserves the right to:
- Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for Meralco’s action; and
To issue an addendum to the Invitation to Bid at any time as a result of questions, change in acquisition schedule, or other relevant matters.