Migration and Implementation of Enterprise Resource Planning (ERP)
Scope of procurement
Interested vendors are invited to participate and submit a response in the bidding for the migration and implementation of an enterprise resource planning solution. The scope includes professional services for migration from current SAP ERP Central Component (ECC) to SAP S/4HANA (RISE with SAP), implementation of business requirements, integration, testing, and support. Vendor will also provide services for system configuration, data migration, change management, and warranty. Under change management, the vendor is expected to perform structured knowledge transfer, documentation, training, and practical learning such as shadowing and on-the-job exposure, to ensure long-term operational sustainability and adaptability.
Participation is no longer open
The participation deadline has passed. Requests to participate are no longer accepted for this procurement.
Procurement schedule
-
Submission of Letter of Intent (LOI) and Eligibility Requirements
January 23 – February 02, 2026
Until 11:59 PM of February 02, 2026 -
Issuance of Bid Documents
February 11, 2026
Until 11:59 PM of February 11, 2026
Eligibility requirements
- Interested vendors must submit the following for eligibility to participate in the bidding:
- A. For All Vendors:
1. Proof of System Implementation Expertise:
a. Three years end-to-end experience in migrating SAP Enterprise Resource Platform (ERP) from ECC to S/4HANA RISE, deployment, system configuration, data cleansing/migration and transformation, custom code / object migration and integration with Customer Information System (CIS), Enterprise Asset Management (EAM) system, SAP SRM, and other enterprise platforms.
b. Experienced with at least two full-cycle implementations in SAP Business Technology Platform (SAP BTP), and the clean core strategy.
c. Experienced with at least two full-cycle implementations in SAP BTP – Integration Suite.
d. Experienced with at least two full-cycle implementations in implementing SAP Cloud Application Lifecyle Management
e. Experienced with at least two full-cycle implementations in implementing and using test automation tools such as Tricentis.
f. Expertise in change management, training management, and data migration
2. Proof of Financial Stability and Delivery Capability:
a. Adequate staffing skilled in SAP (such as but not limited to: Finance Accounting (FI) and Controlling (CO), Treasury and Risk Management (TRM), Group Reporting, Project System (PS), Materials Management (MM), Extended Warehouse Management (EWM), Sales and Distribution (SD), Human Capital Management (HCM), SAP Analytics Cloud (SAC), Business Technology Platform (BTP), Advanced Business Application Programming (ABAP), Basis, Cloud Application Lifecycle Management (CALM), Security and Authorization), delivery centers, and resource availability to support large-scale projects
b. References of successful S/4 HANA implementation engagements in the last five (5) years and RISE with SAP implementation/migration in the last three (3) years from clients of similar size as MERALCO.
3. Proof of Prior Experience and Working Knowledge on the Regulatory Environment:
a. Must have familiarity with policies and compliance requirements in regulatory environments similar to Philippine utility sector, i.e., policies and compliance requirements set forth by the Energy Regulatory Commission (ERC) and Bureau of Internal Revenue (BIR)
B. For MERALCO Accredited Vendors (Additional Requirement):
1. Certificate of MERALCO vendor accreditation. If the accreditation is for renewal, please also submit proof that you are undergoing the Accreditation Renewal process.
C. For Non-Accredited Vendors (Additional Requirements):
1. Company Profile
2. General Information Sheet
3. Securities and Exchange Commission (SEC) Registration Certificate (or equivalent)
4. Latest Audited Financial Statement (AFS) for the last three (3) years, accompanied by a signed and notarized “Sworn Affidavit of Truth and Accuracy of Submitted Documents”.
5. The Bureau of Internal Revenue (BIR) Certificate of Registration or BIR form 2303
Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
Submission details
The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Submission of eligibility documents through external document sharing platforms is discouraged.
Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for ICT via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph, respectively.
Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph using business email address. The Letter of Intent and eligibility documents must be received not later than 11:59PM of February 2, 2026. Late submissions, whether complete or partially received in our servers, will be considered invalid. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only. LOI email subject format should be: IP0126-0734-1 | LOI | MIGRATION AND IMPLEMENTATION OF ENTERPRISE RESOURCE PLANNING (ERP) | VENDOR NAME.
MERALCO employs strict cybersecurity controls. Kindly refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid
Bid documents
The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements.
Conditions of bidding
- MERALCO reserves the right to:
- 1. At its sole discretion, accept or reject any or all bids, or annul the entire bidding process, at any time prior to the award. MERALCO shall not incur any liability to any affected supplier or bidder for this action and is not obligated to provide any reason for its decision.
2. Issue an addendum to the Invitation to Bid at any time as a result of questions, change in schedule, or other matters.