Five-Year Contract for the Repair and Maintenance of Air-Conditioning Units (ACU) at Various Sectors and Substations
Interested vendors are invited to participate in the bidding for the Five-Year Contract for the Repair and Maintenance of Air-Conditioning Units (ACU) at Various Sectors and Substations.
Scope of procurement
SCOPE OF WORK: 1. Repair and maintenance of all types of Air-Conditioning Units (ACU). 2. Supervision on comprehensive repair tasks adhering to industry standards and safety protocols. 3. Procure and supply necessary replacement parts. 4. Replace and install necessary parts as needed. 5. Conduct routine inspections to identify potential issues. 6. Provide emergency repair services as needed. 7. Maintain detailed records of maintenance activities and submit relevant reports. 8. Perform all related or incidental works necessary to accomplish the above services.
Participation is no longer open
The participation deadline has passed. Requests to participate are no longer accepted for this procurement.
Procurement schedule
-
Submission of Letter of Intent (LOI) and Eligibility Requirements
July 31 - August 06, 2025
Until 11:59 PM of August 06, 2025 -
Issuance of Bid Documents
August 19, 2025
Until 11:59 PM of August 19, 2025
Eligibility requirements
- Interested vendors must submit the following for eligibility to participate in the bidding:
- A. For All Vendors:
1. Latest Audited Financial Statement (AFS) for the last three (3) years.
2. Company Profile
a. Company Overview
b. Organization Type (Must be a Corporation)
c. Main line of business must include Repair and Maintenance of Air-Conditioning Units (ACU)
d. Date of Registration
e. Chairman/CEO
f. Total Spend for the last three (3) years
3. List of similar Completed / Ongoing Projects related to the service requirement as of June 2025 with the following details:
a. Project Name
b. Project Scope (preferably for the Repair and Maintenance of Air-Conditioning Units)
c. Contract Amount
d. Project Status (% of Completion)
e. Target Date of Project Completion
f. Signed Certificate of Completion (COC) and pictures of similar completed projects
4. Must be a reputable company with demonstrated expertise and at least 5-year experience in the implementation of the needed service.
5. Must be experienced in providing preventive maintenance services for various ACU brands such as Carrier, Hitachi, Panasonic, Kolin, Koppel, Daikin and Condura, among others.
B. For Meralco Accredited Vendors:
1. Certificate of MERALCO vendor accreditation
2. Must be accredited to similar product ID or related requirement.
Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
Submission details
The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Eligibility documents submitted through external document links shall also not be accepted. Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for Core Support via email to Meralco_BAC_Secretariat@meralco.com.ph and group.engineering.construction@meralco.com.ph, respectively.
Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.engineering.construction@meralco.com.ph using business email address. The Letter of Intent and eligibility documents must be received not later than 11:59 PM of August 06, 2025. Late submissions, whether complete or partially received in our servers, will be considered invalid. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only. LOI email subject format should be: NF0525-0524-1 | LOI | FIVE-YEAR CONTRACT FOR THE REPAIR AND MAINTENANCE OF AIR-CONDITIONING UNITS (ACU) AT VARIOUS SECTORS AND SUBSTATIONS | VENDOR NAME.
MERALCO employs strict cybersecurity controls. Kindly refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid
Bid documents
The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements.
Conditions of bidding
- MERALCO reserves the right to:
- 1. Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for Meralco’s action; and
2. To issue an addendum to the Invitation to Bid at any time as a result of questions, change in acquisition schedule, or other relevant matters.